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Yooco Motors

Built an ERP (Enterprise Resource Planning) system to manage inventory, customer information, employee information and create invoices

Overview

Yooco Motors ERP is a comprehensive Enterprise Resource Planning system designed specifically for Yooco Motors, a spare parts business specializing in heavy machinery and vehicle components. The system streamlines business operations by managing inventory, customer relationships, employee data, and invoice generation in a unified platform. Built as a mobile-responsive web application, it enables efficient management of spare parts inventory and seamless invoice creation for B2B customers.

Key Features

Inventory Management

  • Spare Parts Catalog: Complete inventory system for heavy machinery and vehicle spare parts
  • Product Brands: Organized brand management for different manufacturers and suppliers
  • Equipment Compatibility: Detailed compatibility lists showing which spare parts work with specific machinery and vehicles
  • Stock Tracking: Real-time inventory levels, stock alerts, and reorder management
  • Product Information: Comprehensive product details, specifications, and pricing

Customer Management

  • Customer Database: Complete customer information system for B2B clients
  • Customer Profiles: Detailed customer records with contact information and purchase history
  • Customer Segmentation: Organize customers by business type, location, or purchase volume
  • Relationship Tracking: Monitor customer interactions and sales history

Employee Management

  • Sales Representatives: Employee database focused on sales team management
  • Employee Profiles: Complete employee information and role assignments
  • Performance Tracking: Monitor sales performance and customer assignments
  • Access Control: Role-based permissions for different employee levels

Invoice System

  • Smart Invoice Creation: Streamlined invoice generation by selecting customers and products
  • Product Selection: Easy product browsing and quantity selection for invoices
  • Pricing & Discounts: Apply custom discounts and promotional pricing
  • Shipping Management: Calculate shipping fees and delivery duration
  • Invoice Storage: All invoices saved in database for future reference
  • Download & Print: Generate PDF invoices for customer delivery
  • Invoice History: Complete invoice tracking and search functionality

Business Intelligence

  • Sales Analytics: Track sales performance across products and customers
  • Inventory Reports: Monitor stock levels and identify fast-moving items
  • Customer Insights: Analyze customer purchasing patterns and preferences
  • Financial Reporting: Revenue tracking and profit margin analysis

Technical Architecture

Frontend

  • Web Application: React-based responsive web application
  • Mobile Responsive: Optimized for desktop, tablet, and mobile devices
  • Modern UI/UX: Intuitive interface designed for business efficiency
  • Real-time Updates: Live data synchronization across all modules

Backend & Infrastructure

  • API: Node.js backend with RESTful APIs and real-time capabilities
  • Database: PostgreSQL for reliable data storage and complex business queries
  • Caching: Redis for session management and performance optimization
  • File Storage: Cloud storage for product images and invoice documents

Development & Deployment

  • Language: Full TypeScript implementation for type safety
  • API Layer: tRPC for end-to-end type safety between frontend and backend
  • Monorepo: Turborepo for efficient code sharing and build optimization
  • Containerization: Docker for consistent deployment environments
  • Cloud Platform: Google Cloud Platform (GCP) for scalable infrastructure
  • Deployment: GCP Compute Engine with automated deployment pipelines
  • Monitoring: Comprehensive logging and performance monitoring

Data Management

  • Relational Database: PostgreSQL with optimized schemas for ERP operations
  • Data Integrity: Proper transaction management and data validation
  • Backup & Recovery: Automated backup systems for business continuity
  • Performance Optimization: Database indexing and query optimization for large datasets

Business Impact

The Yooco Motors ERP system transforms the spare parts business operations by digitizing manual processes and providing real-time visibility into inventory, customers, and sales. The streamlined invoice creation process reduces administrative overhead while improving accuracy and customer service. The system’s comprehensive reporting capabilities enable data-driven decision making for inventory management and business growth.

The mobile-responsive design ensures that sales representatives and management can access critical business information from anywhere, improving operational efficiency and customer response times. The robust technical architecture ensures scalability as the business grows and handles increasing transaction volumes.